What is the process of hiring a band?
Every event is different. You should begin by determining the type of music you’re looking for, the type of event, the nature of your guests and audience, and your budget. Based these criteria, you need to acquire demo CDs, videos, photos, bios, songlists on several dance bands. The most important thing is references. Thoroughly check references on dance bands you are considering if you can’t go see the band perform.
Once you’ve decided on a band, you will negotiate with the band to get the best price possible. Once a price is agreed upon, you need to execute a performance contract with the band.
How far in advance should I book a band?
To secure the band you want, contract the band as soon as possible as long as the price is fair. Generally 3 to 9 months in advance. For weddings and holiday parties, 6 to 12 months is a good guide line. The longer you wait, generally means that fewer artists will be available.
Why should I work with an agency to hire a band?
There are several advantages to using a talent agency. An agency will offer you a wider variety of band than you can find on your own. Also, agents have years of experience helping clients pick the perfect band for their event in the area your event is to be held in.
Some buyers express a concern that working with an agency means they will pay more for the band. Agents do earn commission on each show, however, they normally get bands at better prices because they deal with them on a regular basis and know how much they typically get paid (as opposed to what they will quote to an inexperienced buyer). In most cases, agents will save you money.
What is sound/production/PA?
This refers to the sound and lighting system needed for a band to perform a show. In most cases, dance bands bring their own sound and lighting systems. Always ask if the band will be providing this. If not, you will have to contract this through a sound company or if you are dealing with an agency, your agent can make these arrangements.
How much do bands cost?
For a great party or wedding band, you can expect to pay something in the $2,000-10,000 range. The actual price depends on a number of factors such as the date of the event, location, travel, and production requirements.